Case studies
In production

ZivaOffice

HR, payroll and utilization for firms that bill their people to clients

Web applicationHR & PayrollUtilizationMulti-entity
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3
Tools and a spreadsheet, replaced
18 mo
Any prior payroll run, reproduced exactly
Same day
Bench cost, instead of at month-end

Know what every person costs, earns and bills

ZivaOffice runs HR, payroll and statutory compliance for services firms — and connects all of it to client revenue. Employee master, org structure, leave, attendance, salary structures, payroll runs and payslips sit in the same system as clients, projects, timesheets and allocations, so the numbers reconcile instead of living in three tools and a spreadsheet.

The seam nobody else covers is where HR data meets client billing: who is allocated, who is on bench and for how long, what each person costs against what they bill. Built payroll-grade throughout — money as exact integers, effective-dated records instead of overwrites, and a full audit trail, so a run from eighteen months ago reproduces exactly.

HR SIDECLIENT DELIVERYEmployee masterPersonal, bank, statutoryLeave & attendancePolicy, approvals, calendarSalary structuresCTC, components, revisionsClients & projectsRate cards, budgetsTimesheetsBillable and non-billableAllocationWho is on what, and whenOne record per personHR data joined to client revenuePayroll runsUtilizationMargin per clientBoth sides write to the same record, so utilization and margin are derived rather than reconciled.
How the six modules meet on one record
Payroll That Reconciles
CTC breakups and formula-driven components, mid-cycle increments with automatic arrears, then a run you preview, lock, approve and reprocess — with payslip PDFs in employee self-service and a bank transfer file at the end. Every figure is an exact integer; every run is reproducible.
People & Org
Employee master with personal, work, bank and statutory records; departments, designations and reporting lines; multiple entities under one account; role-based access with field-level control over salary data; a document vault with expiry alerts and letters generated from templates.
Leave & Attendance
A real policy engine — accrual, pro-rata on joining and exit, carry-forward caps, encashment — with multi-level approvals, delegation, and a team calendar that shows who is out when. Check-in from web or mobile, regularisation with an audit trail, holiday calendars per location.
Statutory Compliance
Social security, tax withholding and employer contributions calculated in the run — plus the part that actually takes the time: return formats, challans and a filing calendar with deadline alerts. Employees declare investments and upload proofs; HR verifies; payroll adjusts.
Projects & Timesheets
Clients, projects and tasks with budgets and dates; daily or weekly time entry from desk or phone, billable and non-billable split by project; manager approval that locks the period, with a clean resubmission flow — and approved hours that turn straight into a client invoice.
Bench, Utilization & Margin
Allocate people to projects with percentages and date ranges, and catch over-allocation before it happens. See who is unallocated, for how long and at what cost; utilization per person, team and firm over time; rate cards against internal cost, and profitability per project and per client.

Building something in this space, or want the team behind ZivaOffice to build yours? We take on custom engagements alongside our own products.

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